Boost Productivity by Strategically Scheduling Emails, Study Suggests

Boost Productivity Scheduling

Boost Productivity by Strategically Scheduling Emails, Study Suggests

Harnessing the Power of Email Scheduling for Increased Productivity

In the fast-paced world of business, productivity is paramount. One area where productivity can be significantly enhanced is in the realm of email communication. With the advent of email scheduling features in most email programs, strategic management of email communication can be a game-changer for team efficiency and productivity.

For those who are not familiar with this feature, email scheduling allows you to determine when your emails are sent out. This is not about sending emails to the past (we’re not quite at that level of AI sophistication yet), but it does allow you to schedule emails for future delivery. This feature is not just a fancy add-on; it has some serious practical applications.

One of the most significant benefits of email scheduling is the ability to rectify errors. By delaying an email by a minute or two, you give yourself the opportunity to catch and correct any mistakes before the email goes out. This could be a typo, a wrong attachment, or even a hastily worded phrase that could be better articulated.

However, this is just the tip of the iceberg. If you’re someone who finds their productivity peak during unconventional hours, or if you’re managing a team while working from home with an electric height adjustable standing desk, email scheduling can be particularly beneficial.

Imagine this scenario: you’re at your best sit stand desk late at night or over the weekend, and you’re firing off emails to your team members. While this might work for you, it could create unnecessary stress for your colleagues. They could feel compelled to respond immediately, thus disrupting their off-time. Even if they don’t respond right away, just reading the email could distract them from their downtime.

Moreover, there’s a risk that by the time they’re back at work, your email might get lost in the shuffle, no longer at the top of their inbox or marked as unread. This could lead to important information being overlooked.

This is where the power of email scheduling comes in. By scheduling your emails to be sent out first thing in the morning on a workday (say, 8 am or 9 am), you ensure that your messages are received at an optimal time. This strategy allows you to tick off the task from your list while ensuring your colleagues receive your message when they’re ready to process it, thereby improving overall productivity.

In the context of office health, this strategy also promotes a healthier work-life balance. By respecting your colleagues’ off-time, you’re contributing to a healthier work environment, which is just as important as the health benefits of an electric stand up desk or a TV lift for ergonomic viewing.

In conclusion, strategic email scheduling is a powerful tool for enhancing team productivity. It allows for error correction, respects personal work rhythms, and promotes a healthier work-life balance. So, the next time you find yourself drafting an email at an unconventional hour, remember to schedule it for optimal delivery time. This small step could go a long way in boosting productivity and promoting a healthier work environment.

The power to improve productivity by slowing down your email lies in your hands. Use it wisely.

author avatar
Guy Director
Higher Diploma in Mechanical Engineering. Ergomotion Director since 2005.

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Google Reviews

Josh Oliver 04/02/24

I've had an ergomotion desk for 10 years. It's still as good today as it was brand new. Over the years Guy has always responded promptly to any guidance I've needed (mostly help putting the desk back together after removalists take it apart).

Michael Cheung 18/01/24

Great service from Guy and the team at Ergomotion! Helped with all my queries and was able to source a standing desk part for me when many others weren't able! Highly recommend!

Shao Lei 30/11/23

Decent desk and awesome service. Highly recommend

Rod Hathway 10/11/23

Awesome experience. Great value, super customer experience, ordered, assembled and picked up in 24 hours!

Dom K 06/11/23

Skip the big name brands and buy from Guy instead, 10/10 linak parts with a very well built tabletop.

Chris Wu 06/11/23

I purchased the edesk from Guy at Ergomotion. Guy was a pleasure to deal with and the desk arrived the next day. Guy was highly knowledgeable on the desk and provided very prompt support on the installation. I can highly recommend Ergomotion.

Albert Altit 29/09/23

Excellent quality and superb Customer service. Guy walked us through the options and benefits of each and enabled us to easily decide on which option we wanted.

Installation was a breeze - Guy did a fantastic job !!

Long Hei Tai 15/09/23

Guy is very helpful on my inquiry. The desk is very good in quality and I love it very much.

Thai Nguyen 03/09/23

This is the second desk I have ordered to cater for my growing business. I find the quality of the products excellent and definitely an investment for the future. Great and efficient service and very helpful from the ordering process to the delivery process also. Thank so much to Guy who did a great job with following up and providing updates every step of the way.

GT 01/09/23

Brilliant product, realisable and fast delivery. Thanks guy and the team.